Embracing Virtual Assistants: The Key to Streamlining Your Real Estate Business

The real estate industry is fast-paced, and as a professional, it can be difficult to manage everything. From finding new clients to closing deals, there’s a lot on your plate. That’s where virtual assistants (VAs) come in. By outsourcing administrative tasks to a virtual assistant (VA), you can streamline your operations and increase your profitability.

In the latest episode of the Realizations Podcast, I talked with Pete Neubig. He is an expert who transitioned from property management. Now, he has created a platform that connects real estate professionals with skilled and affordable virtual assistants.

Pete explained how virtual assistants can save time, money, and improve client service. Let me summarize our conversation and demonstrate how to utilize virtual assistants in your business.

Pete’s Journey: From Investor to Real Estate Broker

Pete Neubig’s journey into real estate wasn’t a typical one. He began his career on the investor side of real estate, purchasing properties and wholesaling deals.

Over time, he found himself managing properties for others, which led him to obtain his real estate license. At the time, Texas laws required property managers to be licensed, and Pete found himself scrambling to get his license in just five weeks.

He admits that it wasn’t part of the plan, but it turned out to be the start of something bigger. With his new license, Pete became a leasing agent and quickly found himself running a successful property management business. His story is a great reminder that unexpected situations can sometimes lead to amazing opportunities.

Virtual Assistants: A Game Changer for Real Estate Professionals

After spending years in property management, Pete realized that one of the biggest expenses in any real estate business is staff costs. Hiring employees for administrative tasks can be expensive and limiting. That’s when he discovered the power of virtual assistants. Here’s what I learned from Pete during our podcast conversation:

• VAs Reduce Costs: Virtual assistants enable you to reduce your payroll costs significantly. Pete explains that hiring VAs, particularly from countries with lower wage rates, is a cost-effective way to scale your business without sacrificing quality.
  
  

• VAs Handle Time-Consuming Tasks: VAs can take care of the essential but time-consuming tasks in real estate, such as appointment setting, transaction coordination, CRM management, and social media marketing. By outsourcing these responsibilities, you’re free to focus on more important activities, such as client interactions and closing deals.
  
  

• Flexible Hiring Options: You can hire VAs part-time or full-time, depending on your business needs. Pete emphasizes that this flexibility is key for realtors who may not yet be ready to hire full-time employees but need extra help.

How Virtual Assistants Can Streamline Your Business

The benefits of hiring virtual assistants go beyond just cutting costs. They can help you operate more efficiently, providing better service to your clients while reducing your workload. Here’s a breakdown of how VAs can make a difference:

• Increased Profitability: By cutting down on staffing costs, you can increase your business’s profitability. Pete’s platform helps businesses reduce the percentage of their revenue spent on people, allowing them to become more profitable and scale at a faster rate.
  
  
• Enhanced Client Service: With more time to focus on clients, you can deliver a more comprehensive and effective service. VAs take care of the smaller tasks, enabling you to provide a more proactive and responsive service to your clients.
  
  
• Work-Life Balance: One of the most impactful insights Pete shared was how virtual assistants (VAs) can help business owners achieve a better work-life balance. Hiring VAs eases administrative tasks, allowing more time for business growth, family, or personal pursuits like education and hobbies.

Onboarding and Training Virtual Assistants

Of course, hiring a virtual assistant isn’t just about finding someone and handing over tasks. Training is crucial to the success of your virtual assistant (VA). Pete emphasizes the importance of setting clear expectations from the start. Create a detailed job description, and establish key performance indicators (KPIs) to help both you and your VA measure success.

Training takes time, but Pete assures that once you get through the initial phase, the benefits are exponential. By incorporating activities like listening to podcasts, you can have a well-trained virtual assistant, which helps achieve long-term success and efficiency in your business operations.

Why Virtual Assistants are Worth the Investment

Hiring a virtual assistant can seem like a big decision, but it’s one that can pay off in the long run. As Pete pointed out, many real estate professionals try to handle everything on their own, but as your business grows, you can’t do it all.

The key to growth is delegation, and that’s where VAs come in. Here’s a summary of what Pete’s platform offers:

• Free Access: Pete’s platform, VPM Solutions, is free for realtors to use. You can post job listings, browse profiles, and connect with VAs from around the world.

• Affordable Rates: VAs through Pete’s platform can be hired for an average of $10 per hour, making them an affordable option for realtors looking to expand their team without increasing costs.

• Wide Range of Services: There are various virtual assistants (VAs) available to handle phone calls, manage social media, and assist with administrative tasks, offering a range of skills to meet your needs.

Tune in to REalizations Podcast and Unlock Your Business Potential

My conversation with Pete Neubig has truly opened my eyes to the immense value that virtual assistants can bring to a real estate business. The efficiency, cost savings, and flexibility are transformative for realtors aiming to streamline operations and prioritize business growth.

As the real estate industry continues to evolve, the need for smart, cost-effective solutions becomes more critical. Hiring virtual assistants reduces administrative tasks, allowing more time to focus on client relationships, deal-making, and business expansion.

Ready to dive deeper into the world of virtual assistants and real estate? Connect with me and let’s explore how you can streamline your business and thrive in today’s competitive market!